Here are a few of Top Venues’ top tips for event planning and providing your delegates with information based on events within large towns and cities (some of these tips will also work for smaller towns too):
#1. Prior to your event, send your delegates location guides so they have the opportunity to understand where they are going and get the most out of their stay.
#2. Work with Blue Badge Guides in the city to give your attendees a local’s insight into where to find the city’s hidden gems. Blue Badge Guides will have knowledge about the city that sometimes even locals don’t know and it’s great to have that opportunity to learn some history of the city.
#3. Check out if the city has an event schedule and plan the conference around one of the free events, providing free downtime activities for delegates.
#4. Make use of unusual venues. Book your next conference in a sport stadium, converted Church or somewhere else equally unusual.
#5. Try to avoid peak times in order to keep cost down. If you can be flexible, ask the venue when they have more availability and therefore lower costs.
#6. Take advantage of the free museums and galleries in the area. Delegates can see some amazing works of art without costing them anything.
#7. Be creative! Think of offering something different for your refreshment breaks. Try a macaroons stall or curry stand or look at what’s local to where you are.
#8. Find local knowledge. Contact the local council and find out what’s going on in the area. Speak to your agent and get them give you information on the location of your event and details of what else is available to you.