10.11.2015

How Boxit Can Help - Paperless Offices At Work

How Boxit Can Help - Paperless Offices At Work

If you've ever spent too long hunting through stacks of paper for an invoice or searching through paper files, you may have wished for a paperless office. You wouldn't be alone.

As soon as computers began appearing on office desks more than 20 years ago, so did the idea of paperless, electronic communication. But despite all the time that's passed, most businesses are far from operating without paper.

The arguments for shredding the piles of paper are strong. By eliminating paper in file cabinets, for example, a company can create more room and reduce off-site storage costs. By exchanging information electronically with vendors and customers, a business can make information quickly accessible -- and conversely more private and secure through the use of encryption, passwords and other security measures. For some businesses -- like those in the healthcare industry, which are governed by the Health Insurance Portability and Privacy Act (HIPAA) -- paperless records may be a regulatory requirement.

But the process of going paperless can be daunting. There are the costs of new equipment and software to consider, as well as that of converting paper records into electronic files. And there are decisions about how to make the move and when, how much existing paper to convert, how to handle paper that continues to flow in from vendors and customers, how to get employees on-board with the idea and trained in new systems, and how to simply keep doing business as usual during the conversion.

Add to that the fact that, no matter what, a company probably can't be completely paperless. Some papers -- like signed, sealed deeds and legally binding contracts, or paper records for audits tax returns -- need to exist in their original form for legal or financial reasons or, particularly in the financial services industry, to show regulatory compliance.

Still, many companies will agree that becoming paperless, or at least paper-less, is well worth the effort.

Managing the storage of important records and documents whether paper or digital takes up valuable time resources and space.

Box-it provides a complete document management solution.  Across the range of our services we are totally committed to genuine service excellence while providing our customers with the highest level of  return on the investment they spend with us.

Box-it services include:

Box-it can only fulfil and exceed our customer expectations by maintaining a focus on quality performance across the whole business/range of services. This commitment to quality service and excellence is shown by our ISO 9001 : 2008 and ISO 14001 quality and environmental accreditation as well as adhering to BS 15713 : 2009 for secure destruction of confidential waste and PD5454 : 2012 for the secure storage of paper records.

In the first instance contact me 0n: -

Mobile:  07841 343713 

Phone:  01928 740707 

email: stephen.donohue@boxit.co.uk

Regardless of your location I will be able to engage either myself or one of my colleagues throughout the UK to discuss what we can do for you without any obligation, you really have nothing to loose and so much to gain.

Managing the storage of important records and documents whether paper or digital takes up valuable time resources and space.

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